Statement of Intent:
A. To provide an instructional volleyball league for 4-8 grade girls who live in the school districts of the member communities.
B. To teach and encourage good sportsmanship, teamwork, and enjoyment of the game.
League Fees, etc.: There will be league fees but no insurance fees associated with this league. It is suggested that community sign-up sheets contain a clause absolving the Community Coordinator, Coaches, Schools, and League, of any liability in case of accident or injury to the players. Each community is recommended to provide insurance for their respective association and individual players.
COVID POLICY: Currently there are no COVID-19 related state ordered restrictions regarding school sports for either athletes or spectators, from either the MHSAA or the Michigan Department of Health &Human Services (MDHHS). School districts can establish indoor mask mandates as well as other procedures (i.e., sharing of water bottles). County health departments may also institute certain mandates. Visiting teams must follow the restrictions of the host schools. The Red Cedar Hoops league will be sharing information on individual location requirements as we get closer to the season. Please be prepared as your teams visit different locations throughout the season.
Team size: A minimum of 8 players to a team. Maximum team size is at the Coach’s discretion. Coach: Coaches can only coach one team
Team configuration: Please note this is a community based league. Please consider team size if you have non-community based travel players/teams. Schedule changes will not occur to work around travel players.
Team combination: Okay to combine grades (ie. 4/5, 5/6, 6/7, 7/8) to make a team for the community to participate. Grade/division of play will be determined by the Director. Please communicate with the Director if this applies to your community.
Schedule: League games shall consist of Saturdays and Sundays based on gym availability. The schedule will be posted on based on the timing sheet posted on the website. Any schedule changes after that time will require a $50 fee to be paid to the director. Normal emergency’s such as loss of gym, avoiding a forfeit will not be required to pay the fee but this will be at the director’s discretion.
Schedule: Coaches who refuse to play a team on their schedule shall have the team’s schedule removed and all remaining games will be considered a forfeit
Coordinator Identification: Each site shall have the gym host identified by wearing a shirt that includes the host school’s name.
Conditions Form/Roster: All players shall provide the Red Cedar league with a conditions form (wavier) and the head injury awareness form provided by the MHSAA complete with signatures for each individual player on that one individual team. One copy of this waiver will be on file with the league. Each team shall also provide a roster for their individual team. This will be with the coaches and on file with the Red Cedar league. Players can only participate on one Red Cedar team and once the roster is on file players shall remain with that team.
Coaches: All coaches are required to have NFHS training (Concussion in sport v2.0) and to have the certificate with them at all Red Cedar League events. The Red Cedar league recommends but does not require that all coaches are aware of the signs of sudden-cardiac-arrest. On-line training can be obtained through the NHFS course sudden cardiac arrest. Follow this link for training: https://nfhslearn.com/courses/61032/sudden-cardiac-arrest
Coaches: After completing handshake, please clean up and clear benches. Hold any post game meetings in designated area or hallway.
Parents: Do not cross gym floor for any reason during or after the contest. Meet with players after the contest in designated area or hallway.
Covid-19: Please be aware of the communities Covid-19 policy and be aware of that’s communities requirement. Admission and participation will be followed or the team’s game will be a forfeit.
Emergency Information: Each individual player shall complete the emergency information and consent form. A copy of this form will be in the coach’s possession at all Red Cedar Youth Volleyball events.
Weather and cancellations: Each individual community coordinator in communication with the other community coordinator shall make decisions on the weather. Make-up of these delayed or canceled games shall be that decision of the affected communities. If the game is not played due to weather and cannot be made up the game shall be considered a tie. A winter storm warning in any of the participating counties will result in all games being canceled as determined by the league director
Teams that “no show”: Teams that do not show up for a scheduled game will be subject to a mandatory $100 penalty to be paid to the league director. All penalties will be submitted to the host community to help offset payments to officials and gym costs. The final determination will be made by the league director.
Admission Fee: All sites where the games are held shall charge a standard admission of $5.00 for adults, $2.00 for students. Any further discounts shall be up to the host community. Admission for league tournaments will charge a standard admission of $5.00 for adults, $2.00 for students. Any further discounts shall be up to the host community.
Concessions: It is the right of the host community to provide concession facilities. It is also the right of the host community to deny individual teams from bringing in their own concessions.
Communication: Only the Board of Directors and the League Director will have any say in any rule changes. The participating community will follow these rules and will not make any changes at their site when having home games
Ejections: If a player, coach or spectator is ejected from a contest they will be suspended from the next contest. A second offense shall result in removal from the league for the remainder of the season. The host site is responsible to report this to the league. Officials shall file an incident report to the host site. This shall be completed in 24 hours and turned in to the league director. This form will be in the possession of each coordinator and will be at all games. If a player, coach or spectator is removed from any league tournament or league sponsored tournament the will not be eligible for the remainder of the tournament.
Referees: One referee for each game/match. Registered officials are mandatory. Each official shall place the registration number in the official scorebook and have the number on file with the league director. Home team Community Coordinators will arrange for referees. The rate for the registered officials will be set at $35.00 per game. The league will try to make paying for officials as even as possible. The home team on the schedule (defined as official payment) will be responsible to pay for the officials no matter the location.
Line judges: Will be players that are playing that day, at that site. The assigned line judging schedule will be posted next to the game schedule. There will be a $50 fine per game that a scheduled line judge player is a no-show.
Score flipper: The team that is line judging will also keep score. There will be a $50 fine per game for a no-show.
Bookkeeper: Each team shall provide one person to keep the book. IT IS NOT THE HOST COMMUNITIES’ RESPONSIBILITY.
Game Schedules: Game schedules will be arranged to provide at least 1 weekend of home games for a team if gym is available. The 4-week league shall consist of 1-2 matches being played either Saturday and/or Sunday. Not every team will be guaranteed the same number of matches throughout the 4 weeks. 8 games are guaranteed. Please be aware scheduling with odd numbers may add additional games to provide everyone with the minimum number of games.
General Schedule Information
1. Games will be played on Saturdays and Sundays from 8:30am to 7:30pm. Please make sure your coaches are aware of this. Changes to the league schedule may be made by mutual consent of the Community Coordinators of the affected teams. The home Community Coordinator will be responsible for obtaining gym time, officials, score/time keepers, etc. for the rescheduled game. A rescheduled game may not conflict with any other games, for the affected teams, in the league schedule. If mutual agreement to rescheduling a game is not reached, the game will be held as originally scheduled.
2. To the greatest extent possible, each community will host, or travel to, one other community on a Saturday or Sunday.
3. Any community with needs that exceed the Saturday-Sunday requirement may have their schedules limited or shortened to create fairness within the league.
4. End of Season Tournament is optional: Tournament dates are April 9th/10th. Locations to be determined.
Tournament Host:
1. The league shall provide medals for 1st, 2nd, 3rd and sportsmanship
2. The league shall cover the cost of the officials for the tournament you are hosting 3. The host shall decide the sportsmanship winner based on coaches, fans and players attitudes during the tournament.
4. Host sites shall be determined by the director with an emphasis on equal division based on the location and quality of the site
5. Tournament Host must be willing not to have a team in their respective tournament
6. Tournament officials shall be scheduled by the host site but should be aware under certain circumstances may be provided by the league.
Community Coordinators and League Directors Responsibilities:
Community Coordinator Responsibilities:
1. Member communities will provide a Community Coordinator who will also act as community representative at league meetings.
2. The Community Coordinator will attend the league meeting prior to the start of the season and be responsible for communicating league information to coaches, players, etc.
3. The Coordinator will oversee the recruitment of coaches and players for their community teams. The Coordinator will recruit support personnel for home games as necessary for admission gates, concessions, clock, and scoreboard keepers, and if desired, a named Assistant Coordinator, who will assume these responsibilities during the Community Coordinator’s absence.
4. The Community Coordinator will be responsible for determining and collecting any player fees, gate charges, etc., necessary to maintain their programs. d. The Community Coordinator will procure gym time for home games. e. The Community Coordinator, or a named assistant, will be present at home games for any problems which may occur, and will be responsible for paying referees.
5. All Community Coordinators will be considered League Officers. Any proposed changes to accepted league policies would be decided by majority vote via phone or email conducted by the League Director. This includes admission of new member communities/teams.
6. The Community Coordinator will be responsible for naming a successor in such time, as he/she does not wish to continue as Coordinator. The name and phone number of the new Coordinator is to be reported to the League Director.
League Director Responsibilities:
1. The League Director will be responsible for calling the league meeting at least two weeks prior to the start of the season.
2. The League Director will be responsible for disseminating league communications to all members.
3. Building the schedule, organizing the rules, cancellation notice of events, updating league standings.
4. Coordinate with outside companies and grant permission to take photo’s at events and promote outside shirt sales.
Tournament payment:
1. All tournament fees shall be paid TBD
Tournament Refund
1. Tournament refunds will be granted in full if notified in writing by TBD.
Tournament Cancellation
1. Tournaments may be canceled due to emergency, weather conditions, etc. will be handled as such.
2. Tournaments cannot be moved, changed to single elimination or any other possibilities. Once it is canceled it is canceled
3. As checks are mailed 3 days prior to tournament for officials, upon cancellation these monies must be returned to Red Cedar Sports.
4. $70 will be refunded to each team and paid to the community
5. A portion of the money will be paid to each host site
League Configuration
1. Teams will be placed in divisions based on grade.
2. Subdivisions within each division will be developed based on geographic location if necessary.
3. League director will factor in location and skill level of teams to determine each team’s placement within a division and subdivision.